Accounts Payable Supervisor

Summary

Supervises the end-to-end accounts payable cycle for assigned MAG entities, covering OEM vehicle and parts suppliers, local vendors, and non-trade suppliers. Ensures accurate invoice verification, approval, recording, reconciliation, and timely payment in accordance with agreed payment terms, Egyptian tax requirements, and internal controls. Oversees supplier account management, payment planning, and month-end closing activities while maintaining effective supplier relationships and ensuring accurate financial reporting.

Tasks

• Supervise daily accounts payable operations, ensuring accurate and timely processing of supplier invoices in SAP for OEM vehicle and parts imports, local parts vendors, sublet services, and non-trade purchases.
• Review invoice verification and three-way matching against purchase orders and goods receipts, ensuring compliance with established procedures and approval authorities.
• Oversee monthly supplier account reconciliations, ensuring timely clearance of open items, debit and credit notes, and OEM incentive and warranty credits.
• Review and coordinate payment runs in accordance with agreed payment terms, cash flow plans, and business priorities, working closely with Treasury on local and foreign-currency payments, letters of credit, and documentary collections for imports.
• Ensure compliance with Egyptian tax regulations applicable to purchases, including VAT, withholding tax deductions, and e-invoice validation through the Egyptian Tax Authority portal.
• Review tax supporting schedules and ensure the accuracy and completeness of documentation required for tax returns and regulatory compliance.
• Supervise the recording of accruals for goods received not invoiced and ensure timely completion of accounts payable closing activities for month-end and year-end.
• Oversee supplier master data maintenance, ensuring data accuracy, appropriate segregation of duties, and compliance with delegated approval authorities and internal control requirements.
• Coordinate with internal and external auditors, providing complete supporting documentation and ensuring timely resolution of audit findings related to accounts payable.
• Prepare and review AP aging reports, cash requirement forecasts, payment schedules, and other payables reports for Finance management.
• Monitor outstanding liabilities, overdue payments, supplier balances, and cash requirements, identifying potential risks and recommending appropriate corrective actions.
• Coordinate with Procurement, Parts, Warehousing, and suppliers to resolve invoice discrepancies, price and quantity differences, goods receipt issues, and payment inquiries.
• Monitor team performance, allocate workloads, review completed transactions, and provide guidance to ensure accuracy, productivity, and adherence to established procedures.
• Identify opportunities to improve AP processes, strengthen internal controls, reduce processing errors, and enhance payment efficiency.
• Keep the team informed of changes in Egyptian tax regulations, SAP functionality, accounting standards, and accounts payable best practices

Education

Bachelor's degree in Commerce, Accounting, Finance, or a related field.

Experience

6–7 years of accounting experience, including at least 3 years in accounts payable, preferably in the automotive, distribution, or trading industry. Hands-on SAP FI experience is required, with previous experience in team supervision or coordination preferred. 

Skill

Competencies

Business Insight: Applying knowledge of business and the marketplace to advance the organization's goals.

Customer Focus: Building strong customer relationships and delivering customer-centric solutions.

Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Optimizes Work Processes: Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.

Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.

Interpersonal Savvy: Relating openly and comfortably with diverse groups of people.

Nimble Learning: Actively learning through experimentation when tackling new problems, using both successes and failures as learning fodder.

Self-Development: Actively seeking new ways to grow and be challenged using both formal and informal development channels.

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